How to send a lease for electronic signature

This is general information, not legal advice. Rules for e-signing leases and notices vary by jurisdiction and document type.

A lease sent for signature should already be complete — an e-signature link is not the place to negotiate terms. Before uploading, check the PDF has:

• The correct dates: lease start, end, and any renewal terms, filled in, not left as placeholders.
• Rent amount, due date, and payment method stated plainly.
• Security deposit amount and the terms for its return.
• Every addendum — pet policy, parking, house rules — merged into the same PDF, not sent as separate attachments the tenant might miss.

Merging pages into one PDF before uploading is worth the extra minute: a tenant signing an addendum they never saw is exactly the kind of dispute an audit trail can't fix after the fact, because the field was never on the record they signed.

Mark the signature line as required, and add a date field next to it if the lease template doesn't already print the date automatically. For any clause you specifically want acknowledged — a no-smoking policy, a pet deposit, a subletting restriction — an initials field next to that clause creates a clear record that the tenant saw it, not just the signature at the end.

Signavos sends to one recipient per document today. For a lease with two or more tenants, the practical approach is to send the same lease PDF separately to each tenant — each send debits one credit, so a two-tenant lease costs two credits, not one. Each tenant gets their own certificate of completion tied to their own signature. Keep both certificates together with the lease in your records; together they show that everyone named on the lease actually signed it.

If you regularly lease to multiple co-tenants and want everyone to sign the same envelope in one send, that is one of the features a subscription tool with multi-signer support offers — see the comparison pages for where that trade-off sits against the per-signature price.

You'll get the final stamped PDF and a Certificate of Completion in your dashboard Inbox. Download both and file them with your other records for that unit — Signavos keeps the document in your account until you delete it, but your own copy is what you'll actually hand a new property manager, an accountant, or a court if a dispute ever reaches that point.

For notices during the tenancy — rent increases, entry notices, non-renewal — check local rules before assuming an e-signature link is appropriate; some jurisdictions require certain notices to be served in a specific way regardless of the lease being signed electronically.

Ready to send one? Send a lease for electronic signature without a monthly subscription: your tenant signs from a link, no account needed.